How Focus one works

Focus one follows a four-step process: capture, process, focus, complete. The app is a personal task manager, not team software and not classic project management software, although it is well suited for small projects. Your data lives in your private iCloud.

Step	Goal	Main list
1. Capture	Collect everything	Inbox
2. Process	Organize and plan tasks	Standard lists, projects, areas
3. Focus	Decide what matters now	Focus, Next
4. Complete	Work through your tasks	Completed

1. Capture

Everything that comes to mind goes into the Inbox first. There is no structure there. All that matters is that nothing stays in your head.

2. Process

You assign tasks to standard lists, project lists and/or areas and give them dates and/or repetitions. Processing also includes reviewing all your lists regularly and, while doing so, updating tasks, moving them or deleting them if necessary.

3. Focus

Focusing means deciding which tasks need to be done next. This partly happens automatically (via a scheduled completion date), or you deliberately move tasks to “Next” and/or “Focus”.

4. Complete

You work through the tasks one after another and check them off.